ACCOUNTS ADMINISTRATOR - HOURS TO SUIT!

POSITION: Accounts Administrator

REPORTING TO: Operations Manager

JOB TYPE: Contract/Temp

START DATE: If preferred, an immediate start is on offer

DURATION: October to December 2022

HOURS: Monday – Friday (2 – 3 hours per day with negotiable start time).

LOCATION: 23C Rennie Drive, Airport Oaks, Auckland with off street parking provided

The Accounts Administrator is responsible for processing and managing customer invoices for Prime Tooling (NZ) Limited, a metal cutting supplies company.

PRINCIPAL ACCOUNTABILITIES:

Administration of Accounts email inbox
- Forwarding emails to appropriate team members where required
- Help to resolve issues in relation to invoicing (invoice copy requests etc.)

Administration of Sandvik Coromant (Supplier) inwards goods
- Enter inwards goods receipt from supplier invoice
- Checking accuracy of charges
- Reconcile daily supplier invoice
- Saving Supplier invoice to Shared drive

Administration of outwards goods
- Dispatching goods via Cin7 system
- Manually enter dispatch notes (items can be a mixture of drop shipping or sent via Auckland branch)
- Checking invoice details (discounts, freight etc.)
- Calculating and adding international freight on-charge
- Emailing invoice to customer once all goods have been dispatched
- Back order and emailing invoice to customer for dispatched items at the end of the month.

Administration of Debt Management
- Debt email process
- Placing customers on hold for credit
- Highlighting Debtor issues with management to follow up

SKILL SET REQUIRED:

Intermediate computer and keyboard skills, utilising Microsoft Office applications
Highly accurate data entry skills
Good communication skills
Excellent planning skills
Good self-organisation and self-discipline
Industry knowledge would be helpful
Responsibility for own actions
Perseverance in always striving to improve the above
Reliability